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Records Management & Archiving Student (Summer Contract)

Temporary/Full Time (7 hrs a day/35 hrs per week)
(Approx. June through Early September)


The position is responsible for managing active and inactive paper and electronic documents that are of important municipal, cultural, and historical significance. The student will work closely with the Records Management Coordinator and other stakeholders to complete the necessary digitization and storage required to preserve the Town’s recorded information.

Primary responsibilities include:

  • Digitize and index electronic documents from paper documents.
  • Classify and maintain existing and new documents according to the Town’s Records and Information Management Program.
  • Store documents in accordance with the Town of Golden Records Retention Schedule.
  • Preserve the integrity of documents/files
  • Retrieve, track, and prepare records for eventual destruction (if necessary).
  • Perform record searches when requested.
  • Proactively ensure an environment of mutual respect and professionalism toward fellow employees and in accordance with relevant corporate policy.

Minimal Qualifications

Education and Experience
  • Working towards obtaining a diploma/degree in Records and Information Management, or Archival Studies/Library and Information Studies degree is preferred Public/Business Administration may be considered with relevant experience.
Specific Skills
  • Excellent organizational skills including the ability to balance competing priorities and assignment of workloads.
  • Ability to analyze and synthesize sizable amounts of detailed data.
  • Detail-oriented with an ability to function and process information with high levels of accuracy.
  • Self-driven, independent thinker who is highly motivated and possesses an intrinsic passion for quality.
  • Ability to work well under pressure.
  • Professional manner, tact, diplomacy, and discretion in dealing with associates and colleagues.
  • Ability to work in a manner that is compliant with confidentiality requirements.
Click HERE to view a detailed job description.

Applications may be delivered by post, fax, hand, or electronically,

and will be received until 4:00 pm (Mountain Time) Friday, May 25, 2018 to:

Viv Thoss, Manager of Legislative Services Town Hall - 810 9th Avenue South,

P.O. Box 350, Golden, BC V0A 1H0,

Fax: (250) 344-6577 ext. 224, E-mail:

Candidates with lesser qualifications may be considered.

Only those applicants selected for an interview will be contacted.